Management / Executive Assistant

Leuven VIB-KU Leuven Center for Microbiology

01 Jul 2024


VIB-KU Leuven Center for Microbiology

Kevin Verstrepen Lab



Who we are

The VIB – KU Leuven Center for Microbiology is part of KU Leuven and VIB (Flanders Institute for Biotechnology). We have a long-standing and successful history of translating scientific breakthroughs into impactful societal innovations and new innovative biotech companies.  Our team of over 100 enthused scientists from all over the world performs groundbreaking research that paves the way to new medical treatments and more sustainable bio-based industrial processes. For more information, see our website: Center for Microbiology.

Job description

We are looking to expand our team with a full-time or part-time (80%) dynamic and motivated executive assistant & event planner. You will provide administrative support to the Director and his team, taking a key position within the daily operation of the Center and leading the planning of events, seminars, business dinners and travels.

  • Flawlessly organize appointments (agenda management), events, seminars and lab meetings
  • Reception of visitors and the organization of the program and the logistics
  • Organize travel/business trips: transport, accommodation, logistic support
  • Help prepare presentations and meetings
  • Collaborate with the other admin team members to provide general administrative support

Your profile

  • Enthused about working in an exciting, young, dynamic and multicultural environment
  • Dynamic, driven and eager to learn
  • Enjoy working independently as well as collaborating with a team for larger projects
  • Strong sense of responsibility
  • Accurate, proactive, and flexible multitasker
  • Diplomatic and discreet


  • Professional bachelor (or equivalent experience)
  • Fluent in Dutch and English, for both written and oral communication
  • Proficient knowledge of MS Office

Desirable but not required

  • Experience in a personal assistant/executive assistant role or similar
  • Interest in science

Key personal characteristics 

  •  You are energetic, positive, discreet and a team player 

We offer

  • Full-time or 4/5 employment with an open-ended contract with flexible working hours
  • A competitive salary with various additional benefits (meal vouchers, eco-cheques, free commuting by public transport, bicycle allowance, bicycle leasing, etc...)
  • Integration in a fun, young and vibrant international team
  • A great work atmosphere with a very positive, collegial and collaborative mindset
  • An inspiring setting that encourages growth and personal development, opportunity to take courses and follow seminars
  • Our laboratory is located at the KU Leuven Heverlee campus, just outside the center of Leuven and serviced by public transportation
  • Job is available immediately, starting date is negotiable

How to apply? 

Motivated candidates are asked to apply online. Please upload your CV and cover letter.

More information:

Do you want to find out more? Contact [email protected]

Our institute greatly values diverse standpoints and promotes an inclusive environment in which everyone is respected. 


VIB values diversity - in backgrounds and in experiences. The institute needs people from all backgrounds and ways of life to help build a thriving scientific environment. VIB is therefore looking for candidates who are not only strong in their own aptitudes but care deeply about supporting each other's growth. VIB's collaborators are people with different strengths, experiences and backgrounds, who share a passion for science that generates impact in science and in society. Diversity not only includes race and gender identity, but also nationality, age, disability status, sexual orientation, religion and many other parts of one’s identity. All of VIB’s employees’ points of view are key to its success, and inclusion is everyone's responsibility.